Executive Support Assistant

• Education: Bachelor’s or associate’s degree in accounting, finance, or business- Required
• Prefer 8 or more years of relevant professional office experience
• Exceptional interpersonal skills for effective collaboration with a diverse team
• Comfortable engaging with executives at various levels
• Strong organizational and time-management abilities
• Demonstrates sound judgment, prioritization, and decision-making skills
• Enthusiastic and proactive in approaching new projects and concepts
• Adaptable to swiftly changing priorities and roles
• Detail-oriented self-starter with a knack for anticipating executive needs
• Previous experience in accounting or finance is advantageous
• Proficient in Microsoft Office tools (Excel, Word, and PowerPoint), Adobe Acrobat
• Excellent verbal and written communication skills
• Quick learner of new software and systems

• Coordinate internal and external meetings or events, managing logistics, agendas, and documentation
• Maintain executive calendars, handle scheduling requests, and resolve conflicts
• Participate in meetings, document discussions, and track action items
• Generate reports and prepare meeting materials for committees, task forces, and Board presentations
• Prioritize daily tasks and projects for the executive
• Monitor emails and materials requiring input or approval, redirecting matters as needed
• Provide superior customer service as a liaison between the executive and the public
• Draft internal and external communications on behalf of the executive
• Manage travel arrangements and reservations
• Assist with personal tasks, including license renewals, phone calls, appointments, and errands
• Complete and submit monthly credit card statements, invoices, and expense reports
• Maintain electronic filing systems with confidentiality and sensitivity
• Manage stock/inventory in the breakroom and accounting storage area
• Support the team as needed