Business Office Admin
Maquoketa, IA
18.00-20.00
Contract
BUSINESS OFFICE ADMIN
WAGE: $18/HOUR
LOCATION: MAQUOKETA, IA
Business Office Administrative Coordinator
The Business Office Administrative Coordinator manages the day-to-day front office and administrative operations of a small manufacturing company. This role oversees accounting administration, customer service, procurement support, payroll coordination, and general office management.
Success in this position requires strong attention to detail, reliability, and the ability to work across multiple business functions using the Sage 100 ERP system.
Key Responsibilities
Accounting & Financial Administration (Sage 100 ERP)
- Manage accounts payable and accounts receivable within Sage 100
- Generate customer invoices, post cash receipts, and follow up on past-due accounts
- Enter vendor invoices, maintain payment schedules, and process check runs
- Perform general bookkeeping, including journal entries and account reconciliations
- Assist with monthly financial reporting, job costing summaries, and management reports
- Maintain accurate financial records and documentation
- Coordinate with external CPA for tax filings, audits, and year-end close
Payroll & HR Support
- Process payroll accurately and on schedule (time entry, deductions, reporting)
- Maintain employee time records, PTO balances, and attendance tracking
- Support onboarding paperwork and basic HR administration
- Maintain confidential employee files and records
Front Office & Customer Service
- Answer and route incoming phone calls and emails professionally
- Serve as the first point of contact for customers, vendors, and visitors
- Respond to invoicing questions, order status requests, and general inquiries
- Coordinate administrative communication between sales, production, and management
Procurement & Purchasing Support
- Create and manage purchase orders in Sage 100
- Coordinate with vendors regarding pricing, deliveries, and invoice discrepancies
- Track incoming materials and maintain purchasing documentation
- Maintain vendor records and purchasing files
General Office Management
- Maintain office supplies, filing systems, and administrative procedures
- Provide clerical and documentation support to production and operations
- Assist with audits, special projects, and process improvements
- Perform additional front-office duties typical of a small manufacturing business
Qualifications & Skills
Required
- 3+ years of experience in office administration, accounting, or bookkeeping
- Hands-on experience with accounts payable, accounts receivable, and payroll
- Experience working in an ERP system (Sage 100 strongly preferred)
- Strong attention to detail and organizational skills
- Proficiency in Microsoft Excel and standard office software
- Ability to work independently and manage multiple priorities
- Strong communication and customer service skills
- High level of professionalism and confidentiality
Please email resume to nikki@careerpros.com
Sedona Staffing Services is an Equal Opportunity Employer
