Director of 1st Impression

• Welcoming visitors by greeting them, in person or on the phone; answering and referring inquiries to correct staff  member .
• Directing visitors by maintaining employee and department directories; giving instruction.
• Maintaining security by following procedures and monitoring the electronic logbook.
• Maintaining  safe  and clean reception area by complying with procedures, rules, and regulations.
• Maintaining continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Sorting and distributing mail.
• Managing office supplies, ordering as required.
• Assisting with  presentation  of new hire paperwork and copying identification.
• Assisting human resources and marketing with company events including set up, tear down, ordering supplies, etc.
• Updating company intranet check out board as requested.
• Assisting Project Managers and field personnel with copies.
• Keeping office appearance intact  including  plants, decorations, and general requests from company management.
• Perform all billing of assigned Project Managers (i.e., contract bids, quoted work, time, and material, etc.).
• Review invoices, pay applications and all required attachments with the Project Manager before  sending  out.
• Collect required lien waivers to submit with billings.
• Compile various spreadsheets for the Division Managers/Project Managers.
• Contributing to team effort by assisting management and office personnel with various projects and tasks as needed.

• High school diploma/GED with some college preferred.
• 2 years of administrative experience and/or the equivalent combination of education and experience.
• Previous billing experience is preferred but not required.
• Must possess strong attention to detail, focus on accuracy, solid communication skills, positive initiative and judgement, the ability to maintain confidentiality, problem solve and meet deadlines, and be organized.

• Medical Insurance
• Vision and Dental Insurance
• Short-term Disability, Life and AD&D Insurance
• 401K Plan