Executive Administrative Assistant

A growing organization based in Postville, committed to operational excellence, innovation, and strategic growth. We are seeking a highly organized, proactive, and discreet Executive Assistant to directly support the CEO and help drive day-to-day effectiveness at the executive level.

Position Summary

The Executive Assistant to the CEO serves as a trusted partner to the CEO, providing high-level administrative, organizational, and strategic support. This role requires exceptional judgment, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative support to the CEO, including calendar management, scheduling, and travel coordination

• Serve as a primary point of contact between the CEO and internal/external stakeholders

• Prepare and edit correspondence, reports, presentations, and meeting materials

• Coordinate and support executive meetings, including agendas, minutes, and follow-up actions

• Manage confidential information with discretion and professionalism

• Assist with strategic initiatives, special projects, and cross-department coordination

• Monitor deadlines, prioritize tasks, and anticipate the CEO’s needs

• Support office operations and executive-level processes as needed

Qualifications & Skills

• 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leadership

• Exceptional organizational and time-management skills

• Strong written and verbal communication abilities

• High level of professionalism, integrity, and confidentiality

• Proficiency in Microsoft Office and/or Google Workspace

• Ability to work independently, problem-solve, and adapt in a dynamic environment

• Experience working with executives in a growing or fast-moving organization preferred