Front Office Assistant

• Check drivers in  and reconcile their paperwork.
• Process orders from the sales department.
• Use software that routes orders 
• Communicate with the driver supervisor on the next day’s  routes
• Prepare drivers handhelds and paperwork for the following day
• Pull miscellaneous gift shop items as ordered (coasters, glassware,  etc );  requires  being able to lift 10  lbs
• Process payments for call-in orders delivered outside of the  driver   handhelds . 
• Accounts Receivable duties  including  positing payments and following up on overdue payments
• Wait on gift shop customers
• Answer  phone calls
• Prepare nightly deposits  for the gift shop and call-ins
• Order some supplies
• Communicate with the warehouse to make sure all load sheets have been prin ted and all orders are received
• Verify receiving and adjustments to invento ry paperwork from the warehouse
• As time  allows,  miscellaneous tasks to assist Front Office Manager and Accountant

• 1-3 years administrative experience required
• High School graduate or equivalent.
• Excellent interpersonal, written, and verbal communication skills.
• Proficient in Microsoft Office Suite and ability to successfully navigate multiple computer systems.
• QuickBooks knowledge helpful.
• Ability to multi-task in a fast-paced environment.

• Medical Insurance
• Vision and Dental Insurance
• Short-term Disability, Life and AD&D Insurance
• 401K Plans