Office Manager

Office Professional
Geneseo, IL
20.00-20.00
Contract to Perm
Posted: 12/18/2025 10:40:24 PM
Sedona Office: Moline
Office Manager
 
Salary: $ 20 / hr
Shift: 1 st   Shift  35-40 Hours per week,  8:00am- 4 : 3 0pm 
Location:   Geneseo, Illinois
 
The Office Manager will be responsible for  general office administrative duties along with specialized assistance  to  client relations, marketing, finance, project management and site managers . 
 
Responsibilities:
  • Answer and route incoming phone calls; provide professional front-line communication
  • Organize and maintain new client lists and contact information
  • Open, distribute, and manage incoming mail
  • Complete and maintain new client survey documentation
  • Order office and project-related supplies
  • Enter, update, and manage client information and files within  Buildertrend
  • Scan, file, and maintain invoices and project documentation
  • Prepare documents and materials for client meetings
  • Draft and prepare proposals, change orders, and  supporting  documentation
  • Create, track, and manage lien waivers
  • Assist with review of monthly invoices and cost documentation
  • Support utility and permit application processes
  • Assist with real estate and project-related paperwork
  • Manage physical and digital filing systems
  • Schedule meetings and coordinate calendars
  • Prepare weekly status reports and assist with cost tracking and budget management
  • Attend client meetings, take detailed notes, and manage follow-up items
  • Assist in organizing, updating, and procuring product selection samples and materials
  • Support follow-up on inactive or “cold” files
  • Assist with entering and processing weekly payroll
  • Run occasional errands as needed to support office and project operations
  Job Requirements:
  • High School Diploma, GED, or equivalent required
  • 1-5  years  of administrative or office management  experience , or equivalent combination of education and experience required.
  • Ability to problem solve and multi-task.
  • Attention to Detail.
  • Communication Proficiency (Oral and Written).
All job offers are contingent upon successful   completion of a reference check and drug screen.

Sedona Staffing Benefits:
As a   Sedona Staffing employee,   you are eligible for the following benefits:
  • Medical Insurance
  • Vision and Dental Insurance
  • Short-term Disability, Life and AD&D Insurance
  • 401K Plan
If you have any additional questions, please give us a call at [309] 743-7000.

Sedona Staffing’s mission:
Our commitment is to create a quality environment where people can become more autonomous, self-reliant, and more competent. In this environment, they can specialize, hone their skills, and discover their distinctiveness.

Sedona is an Equal Opportunity Employer.
Sedona uses E-Verify to confirm the employment eligibility of all newly hired employees.