Administrative Assistant For a Machine Shop

• Supports administrative operations in a job/machine shop environment. 
• Assists the Shipping Department with preparing outgoing shipments, including packaging, labeling, scanning and organizing inventory.
• Creates orders and supports order management in system. 
• Review purchase orders and quotes to verify part numbers and pricing accuracy to ensure orders are entered accurately. 
• Answering all inquiries with Clients regarding order status, product availability and pricing as well as discussing billing and purchase orders.     
• Follow up with customers to resolve any discrepancy. 
• Tracks sales orders and shipments. 
• Data Entry.
• Generates, maintains and distributes reports and maintains all files for back up. 
• Assist with preparing customer quotations and maintaining pricing information. 
• Demonstrates familiarity with manufacturing terminology, customer specifications, and order documentation. 
• Assists management with scheduling, document preparation, and other daily administrative tasks.
• Helps with phones as needed.
• Works with various departments including the Accounting Dept as needed. 
• Performs other duties as assigned to support other departments including accounting. 

• College degree or equivalent preferred. 
•  3+ years of Administrative Assistant experience required. 
• Experience with Purchase Orders and Sales Orders. 
• Understanding of basic accounting duties and functions.
• Data Entry.
• Detail-oriented. 
• Strong organizational skills. 
• Strong communication skills, both written and verbal. 
• Strong in Microsoft Office.  Word and Excel. 

• Sitting 20+ hours a week 
• Walking 1-10 hours a week 
• Standard hearing and visual with ability to read printed material 
• No protective clothing or equipment required 

• Medical 
• Dental 
• Vision 
• Short-term Disability Insurance 
• Life and AD&D insurance